Doing The Right Way
Tips in choosing the Best Electronic Signature Provider
Storage, retrieval, and filing of paperwork is estimated to cost US businesses about $25 to $35 billion which have proved to be tedious, inefficient and expensive, why new innovation related to the management of documents are needed and this is where electronic signatures come in where they assist in collecting signatures in a more effective way without the use of paper and pen, and to get the best out of this technology you need to apply the following guidelines when choosing the most suitable electronic signature services provider.
The guideline that you should apply when finding e-signature provider is that you should make sure that the signatures are able to fit your internal systems since they should only complement the already existing systems and not replace them, meaning that the signatures should be able to understand the workflow of your business without you having to change anything in the systems, which you should be keen to look at and sign some assurance because it would cost you a lot to adjust your systems so that you can fit the signatures, and for you to apply this guideline, you should ask the vendor to illustrate and prove to you how they will integrate the signatures without affecting anything and then choose the right one based on how you evaluate the information they give you.
The second tip that you should be keen to apply is that you should ensure that the vendor of your choice is the one with the signature that is user friendly to your employees, whereby they will have an easy time navigating through the software even when considering the fact that advancements in technology lead to more complexity in the interface due to more features, and this is keen for you to put into consideration because interfaces that are not user friendly will lead to low adaptability and productivity levels among staff and to ensure that you get the right e-signature, you should make sure that your vendor provides you with a list of options from which you should choose the most user-friendly signature.
The last guideline that you should follow should be that your signature provider should have made sure that the signatures follow all the regulations relating to electronically signed documents such as the ensign act, in which case you should find the vendor who follows these rules seeing that the signatures are an essential part of transactions in a business and can raise serious disputes if not in order, and the best among them should have proof of how they adhere to the regulations, should show the process in which the business employee or external partner should follow when signing, and audit trails that can show the timeline of signing.